Nelson K. Bolender, President
Harry A. Hepbron, Commissioner
Phyllis Kilby, Commissioner

constituting a full Board.

The meeting was called to order by President Bolender at 7:00 p.m. and opened with the Pledge of Allegiance.

- MINUTES – JUNE 1, 1999 –

The minutes of June 1, 1999, were approved as written.

- COMMISSIONER COMMENTS –

President Bolender reported that he attended the graduation ceremonies at Vo Tech and Bay View Elementary.

President Bolender advised that the County has applied for a grant to update all of the development review regulations.

President Bolender advised that the legislature passed the local development authority bill for the Bainbridge site. The Board is appointing Harlan Graef, Ross Cameron, and Walter Buck as members of the Local Development Authority.

Commissioner Kilby reported that she spoke at a fifth grade graduation this morning.

Commissioner Kilby advised that the Board will apply for a grant for an historical ordinance.

Commissioner Hepbron reported that he presented awards at the Providence School and at North East High School. He also attended an award ceremony for a volunteer in Port Deposit.

President Bolender advised that the Department of Social Services has applied for a grant in the amount of $3.5 million. These monies will go to the Office of Juvenile Justice to help reduce the impact of violence of children from birth to age six.

- RECOGNITION – GOLD AWARD –

The Board presented a certificate to Sara Freeland and Barbara Wooten for achieving the Gold Award.

- RECOGNITION – DPW EMPLOYEE –

The Board presented Kevin Ewing with a certificate for outstanding achievement at the American Public Works Association heavy equipment rodeo.

- TREASURER'S REPORT –

Miss Pamela Howard, Treasurer, appeared and presented the Treasurer's report as of May 31, 1999. A copy of the report is incorporated as a part of these minutes.

- ADMINISTRATOR ITEMS –

Mr. Al Wein, County Administrator, advised that in accordance with a condition relating to the award of a FY98 Local Law Enforcement Block Grant, the grant award must be announced at a public meeting. The Sheriff's Office plans to utilize these funds to purchase a new patrol vehicle. The grant award is in the amount of $17,860.

- PUBLIC COMMENT –

Ms. Diane Carabetta asked for an explanation of the Web Site Committee. Mr. Al Wein responded by stating the Agreement with Cecil County Magazine specifies that a committee will be established to review future development of the web site. Ms. Carabetta stated the contract with Data Place requires free data storage for the County to publish a home page.

Ms. Carabetta inquired about the checks and balances of the grant for the Department of Social Services and was advised that the Family Violence Council will provide oversight of the grant.

Ms. Carabetta suggested that input be received from employees in the Roads Department in regard to regulations concerning snow plowing.

Mr. Joe Carabetta suggested that farmer's markets be promoted in the County.

Mr. Carabetta requested that the recycling of police cars be considered.

Mr. Carabetta asked about the schedule of the Art's Council in regard to teaching art and was advised to contact the Art's Council.

Mr. Mark Koch advised of problems with erosion control in Great Oaks.

Mr. Roland Wills showed pictures of houses in Great Oaks and Whitaker Woods stating there are problems with enforcement.

Mr. Stan Strencejewski stated the codes in the County are not being enforced.

- PERSONNEL ITEMS –

Ms. Linda Anguish, Director of Human Resources, appeared before the Board. Upon recommendation by Ms. Anguish, motion was made by Commissioner Kilby, seconded by Commissioner Hepbron, and unanimously carried to accept the resignations of Jeffrey F. McArdell, Distribution and Collection Systems Operator in Water and Wastewater, effective June 11, 1999, and Bonita P. Spengler, Volunteer Coordinator in the Department of Social Services, effective May 31, 1999.

Upon recommendation by Ms. Anguish, motion was made by Commissioner Kilby, seconded by Commissioner Hepbron, and unanimously carried to approve the following appointments:

1) Kenneth Keesee as Water and Wastewater Operator Trainee at an annual salary of $19,718.40, Grade 4 (replaces Vannoy, who was appointed but declined the position);

2) Judith Jamison as Water and Wastewater Operator Trainee at an annual salary of $19,718.40, Grade 4;

3) Stephen A. Miller, Raymond F. Stevens, Sr., and Richard W. Aro as part-time Security Guards at an hourly rate of $8.52, Grade 3;

4) Christopher M. Arches as a Temporary Seasonal Worker in the Roads Department at an hourly rate of $7.25, Grade 2.

Upon recommendation by Ms. Anguish, motion was made by Commissioner Kilby, seconded by Commissioner Hepbron, and unanimously carried to approve the following promotions/transfers:

1) William O. Sewell, Dispatcher II in Emergency Services at $22,089.60 (Grade 5) to Deputy (noncertified) in Law Enforcement at same salary, effective June 4, 1999;

2) Transfer of Matthew D. Sunderland from Roads to Solid Waste, Equipment Operator II, at an annual salary of $22,089.60, Grade 5;

3) Promotion of Rodger A. Blevins to Equipment Operator I in Solid Waste at an annual salary of $19,718.40, Grade 4.

Upon recommendation by Ms. Anguish, motion was made by Commissioner Kilby, seconded by Commissioner Hepbron, and unanimously carried to approve the following revisions to the Personnel Policies and Procedures Manual, Article VI, Classified System, effective July 1, 1999, as follows:

1. A277-15 Vacancies

C.3 Salary of a Promoted Employee. "The pay of any promoted employee shall be increased by an amount equivalent to 5% of the employee's current salary, in addition to any other increase being granted."

2. A277-16 Reclassification

A. 6 "This process shall normally be initiated in advance of the annual budget process so that any necessary funds may be included in the upcoming fiscal year's budget."

B. Attainment of Special Certifications or Additional Responsibilities. "From time to time, employees may attain additional professional certification(s) that are pertinent to their particular job, or take on additional responsibilities that are clearly beyond the scope of their current job (but not of sufficient magnitude to justify an upgrade). In these circumstances, the Board of County Commissioners reserves the right to award an additional percentage salary increase to recognize these accomplishments, which shall be an amount less than 5%. The Board of County Commissioners shall determine which certifications or additional responsibilities qualify for such consideration."

3. A277-17 Transfers

A. "However, if an employee transfers to a lower-level position and later returns to the same higher level position, he or she would not be eligible for a second promotional increase to the position previously held."

- APPOINTMENTS – WEB SITE COMMITTEE –

The Board appointed Pamela Howard, 129 East Main Street, Elkton, Maryland 21921 and Lisa Cameron, c/o Sellers Connection, 960 West Pulaski Highway, Elkton, Maryland 21921 as members of the Web Site Committee.

- APPOINTMENT – CARC ADV. BD. –

The Board appointed Betty Eliason, 271 Hutton Road, Elkton, Maryland, as a member of the Community Adult Rehabilitation Center Citizen's Advisory Board. Her term will expire January 1, 2003.

- REZONING – PATTERSON –

Motion was made by Commissioner Kilby, seconded by Commissioner Hepbron, and unanimously carried to deny the rezoning of Timothy and Lori Patterson based on the applicant's failure to adequately demonstrate a mistake in the zoning or a change in the area. A copy of the findings of fact is incorporated as a part of these minutes.

- FY2000 INSURANCE PROPOSAL –

Mr. Al Wein, County Administrator, advised that staff reviewed solicited proposals for Workers' Compensation for FY2000 and recommends that IWIF (with Crothers Insurance serving as broker) be awarded the proposal in the amount of $174,718.

Staff further recommends that LGIT be awarded the FY2000 contract for general liability, public official liability, law enforcement liability, auto liability, excess/umbrella liability, property, boiler and machinery, fidelity and crime, and inland marine in the amount of $284,967.

Mr. Wein stated staff recommends that an Insurance Specialist be retained by December to develop uniform specifications for the process of competitively bidding for FY2001.

Motion was made by Commissioner Kilby, seconded by Commissioner Hepbron, and unanimously carried to award the proposal for Workers' Compensation to IWIF.

Motion was made by Commissioner Kilby, seconded by Commissioner Hepbron, and unanimously carried to postpone the award of the other items until June 24 at 10:00 a.m. in the Commissioners' Office.

- BID – FOOD SERVICE FOR DEPT. OF AGING –

Motion was made by Commissioner Kilby, seconded by Commissioner Hepbron, and unanimously carried to award the bid for food service at the Department of Aging to Union Hospital.

- LEASE – CRIMINAL INVESTIGATION UNIT –

Mr. Terry Pinder, Chief Deputy at the Sheriff's Office, appeared to present a Lease between Pettinaro Enterprises and this Board for a criminal investigation unit to be located within the Village of West Creek Shopping Center. He advised that this facility will be located in the vicinity of Winding Brook, which is a Hot Spot community.

Mr. Al Wein stated there is an addendum to the Lease in regard to the Common Area Maintenance Expenses, Taxes, and Insurance of the Shopping Center. That expense is capped at $3,500 per year.

Motion was made by Commissioner Kilby, seconded by Commissioner Hepbron, and unanimously carried to approve the Lease and Addendum. Copies are incorporated as a part of these minutes.

- RESOLUTION – CATALYST GROUP LIMITED PARTNERSHIP –

Mr. Al Wein, County Administrator, presented a Resolution which would grant Catalyst Group Limited Partnership, developer of Mt. Zoar Manufactured Home Park, permission to either construct and operate water/sewer systems for this development or enter into a contract with a regulated public utility company to own, construct, and operate the water/sewer facilities.

Mr. Wein advised that this Resolution has not been officially presented to the Planning Commission.

Motion was made by Commissioner Kilby, seconded by Commissioner Hepbron, and unanimously carried to table a decision on the Resolution until after it has been presented to the Planning Commission.

- RESOLUTION – FUND BALANCE POLICY –

Mr. George Newman, Finance Director, presented a Resolution to establish a Reserve Fund at a minimum of 5% and maximum of 7½%. Mr. Newman stated the Resolution has been reviewed by both bond counsel and the bond adviser.

Motion was made by Commissioner Kilby, seconded by Commissioner Hepbron, and unanimously carried to adopt the Resolution. A copy is incorporated as a part of these minutes.

- RESOLUTION – EXPENSE REIMBURSEMENT POLICY –

Mr. Al Wein, County Administrator, presented a Resolution to update the County's meal expense reimbursement policy and bring it in line with State standards. Breakfast reimbursement will increase from $5.00 to $7.00, lunch from $7.00 to $9.00, and dinner from $15.00 to $17.00. Also, the mileage reimbursement rate will match the IRS allowable rate of $.31 per mile.

Motion was made by Commissioner Kilby, seconded by Commissioner Hepbron, and unanimously carried to adopt the Resolution. A copy is incorporated as a part of these minutes.

- RESOLUTION – AMENDMENT TO MINUTES TO INCLUDE TITLE OF CLERK FOR AL WEIN –

Mr. Al Wein presented a Resolution to recognize his position also as Clerk for the purpose of attestation of the County's bonds as part of the bond closing on June 24, 1999. The Resolution also addresses bond insurance.

Motion was made by Commissioner Kilby, seconded by Commissioner Hepbron, and unanimously carried to adopt the Resolution. A copy is incorporated as a part of these minutes.

- BUDGET AMENDMENT NOS. 189-203 –

Motion was made by Commissioner Kilby, seconded by Commissioner Hepbron, and unanimously carried to approve Budget Amendment Nos. 189-203. Copies of the Budget Amendments are incorporated as a part of these minutes.

Motion was made by Commissioner Kilby, seconded by Commissioner Hepbron, and unanimously carried to adjourn.

Alfred C. Wein, Jr.
County Administrator