MINUTES OF THE BOARD OF COUNTY

COMMISSIONERS MEETING

 

September 20, 2005

 

            The Board of County Commissioners for Cecil County met in regular session in the Port Deposit Town Hall, 64 South Main Street, Port Deposit, MD on Tuesday, September 20, 2005.  The following members of the Board were present:

 

            Nelson K. Bolender, President

            Harry A. Hepbron, Vice President

            Phyllis Kilby, Commissioner

            William C. Manlove, Commissioner

            Mark H. Guns, Commissioner

 

Constituting a full Board.

 

            The meeting was called to order by President Bolender at 7:00 p.m. and opened with the Pledge of Allegiance.

 

            The minutes from the September 6, 2005 meeting of the Board of County Commissioners were unanimously approved.

 

            The minutes from the September 6, 2005 meeting of the Board of Health were unanimously approved.

                                         

            -COMMISSIONERS’ COMMENTS-

 

Commissioner Guns – congratulated Cpl. Jane Meekins on her recent retirement from the Cecil County Sheriff’s Office. He also commented on several events recently attended including the Town of Elkton Fall Fest, in which the Town celebrated four Little League Titles recently won and the Relay for Life held in North East.

 

Commissioner Kilby – commented about the United Way Kick-off Luncheon she recently attended and the support this organization is giving to the hurricane victims.

 

Commissioner Hepbron – declined comment this evening.

 

President Bolender – commented about the dedicated web-page the County has created for information relating to the recent hurricane disaster and the relief efforts currently taking place in Cecil County.

 

Commissioner Manlove – commented about the roadwork currently underway throughout the County and the phenomenal costs involved.

 

-          TREASURER’S REPORT –

 

            Pamela Howard, Treasurer for Cecil County presented the Board with the monthly Treasurer’s Report for the period ending August 31, 2005.  A copy of the report is incorporated as part of these minutes.

 

-          PROCLAMATION –

 

            President Bolender presented a proclamation to Pam Johnson, representing the Daughter’s of the American Revolution, in observance of American Constitution Week, September 17th – 23rd.

 

 

 

           

-          PUBLIC COMMENT –

 

            None

 

 

-          RESOLUTION – COUNTY’S EXPENSE REIMBURSEMENT POLICY –

 

            Alfred C. Wein, Jr., County Administrator presented the Board with a proposed resolution for adoption, in accordance with Federal IRS guidelines, increasing the County’s Expense Reimbursement Policy.  Effective, September 20, 2005 the mileage reimbursement rate will match the IRS allowable rate at $.485 cents per mile.  The mileage reimbursement rate will be in effect for all business miles driven between September 1, 2005 and December 31, 2005.

 

            Motion was made by Vice President Hepbron, seconded by Commissioner Manlove and unanimously carried to approve the resolution as presented.  A copy of this resolution is incorporated and made part of these minutes.

 

-          DESIGNATION – TRICK-OR-TREAT NIGHT-

 

            Motion was made by Commissioner Guns, seconded by Commissioner Kilby and unanimously carried to designate October 31, 2005 as Halloween Trick-or-Treat in Cecil County.

 

-          BIDS AND AWARDS –

 

            Upon the recommendation of the Purchasing Agent, motion was made by Vice President Hepbron, seconded by Commissioner Manlove and unanimously carried to award Bid No. 06-25 Three (3) Walking Floor Trailers and Tractor Truck Conversions and Three (3) Dump Trailers to Waste Equipment Sales & Service in the amount of $273,748.98.

 

            Upon the recommendation of the Purchasing Agent, motion was made by Commissioner Kilby, seconded by Commissioner Guns and unanimously carried to award Bid No. 06-30 Jet Truck, in the amount of $239,435 to Atlantic Machinery.

 

            Upon the recommendation of the Purchasing Agent, motion was made by Commissioner Kilby, seconded by Vice President Hepbron and unanimously carried to award Bid No. 06-26 Asphalt Overlay III, in the amount of $3,097,743.50 to Independence Construction.

 

            BUDGET AMENDMENTS NOS.  38 – 45 & BUDGET AMENDMENT NO. 1

            & BUDGET AMENDMENT OPERATING FUND BOARD OF EDUCATION   FISCAL 2005 –

 

            County Administrator Wein presented the following Budget Amendments for approval:

 

            Budget Amendments #35 – 42 – allocating funding to accommodate rising

fuel prices over budget for fiscal year 2006. 

 

            Motion was made by Commissioner Kilby, seconded by Commissioner Manlove and unanimously carried to approve Budget Amendments 35 – 42 as presented.

 

            Motion was made by Commissioner Kilby, seconded by Commissioner Guns and unanimously carried to approve Budget Amendment 43 to appropriate funds to cover balance of Edgemoor Materials contract for pavement overlay.

 

            Motion was made by Commissioner Kilby, seconded by Vice President Hepbron and unanimously carried to approve Budget Amendment 44 for the Buffer Zone Protection Program.

 

            Motion was made by Commissioner Guns, seconded by Commissioner Manlove and unanimously carried to approve Budget Amendment 45 for the State’s Attorney’s Office MACRO Mediation Coordinator.

 

            Motion was made by Commissioner Guns, seconded by Commissioner Kilby and unanimously carried to approve Budget Amendment 46 for the FEMA Farr Creek II project.

 

            Motion was made by Commissioner Kilby, seconded by Commissioner Guns and unanimously carried to approve Budget Amendment 47 to allocate funding to the State’s Attorney’s Office to aid in the prosecution of several cases requiring complex technical testimony and extensive laboratory analysis of potential evidence.

 

            Motion was made by Commissioner Guns, seconded by Vice President Hepbron and unanimously carried to approve Budget Amendment 48 to allocate funds from prior year to FY 06 for the State Homeland Security Grant Program.

 

            Motion was made by Commissioner Kilby, seconded by Vice President Hepbron and unanimously carried to approve a Budget Amendment for the adjustment of Fiscal Year 2005 and Budget Amendment #1 Operating Fund 2006 for the Cecil County Board of Education.

 

            The next regular meeting of the Board of County Commissioners will be held on Tuesday, October 4, 2005 at 7:00 p.m. at the County Administrative Building, 107 North Street, Elkton, MD.

 

There being no further business of the County Commissioners, the meeting concluded.

     

 

                                                                  _____________________________

                                                                  Alfred C. Wein, Jr.

                                                                  County Administrator

 

Approved:

 

 

____________________________               

Nelson K. Bolender, President