MINUTES OF THE BOARD OF COUNTY
COMMISSIONERS MEETING
April 4, 2006
The Board of County Commissioners for Cecil County met in regular session in the County Administrative Building , on Tuesday, April 4, 2006 . The following members of the Board were present:
Nelson K. Bolender, President
Harry A. Hepbron, Vice President
Phyllis Kilby, Commissioner
William C. Manlove, Commissioner
Mark H. Guns, Commissioner
Constituting a full Board.
The meeting was called to order by President Bolender at 7:00 p.m. and opened with the Pledge of Allegiance.
The minutes from the March 21, 2006 meeting of the Board of County Commissioners meeting were unanimously approved.
-COMMISSIONERS’ COMMENTS-
Commissioner Guns – commented on the Cecilton Fire Company Banquet he and the other Commissioners attended. He also commented relative to the recent meeting in Cecilton concerning sludge and the Commissioner’s response to the Maryland Department of the Environment.
Commissioner Kilby – commented about all the upcoming spring events held throughout the County and encouraged everyone to participate.
President Bolender – declined comment
Vice President Hepbron – presented the Board with a plaque that he received on behalf of the Board of County Commissioners from the Rising Sun Volunteer Fire Company Banquet.
Commissioner Manlove – declined comment.
Renard Brooks, Executive Director of the Maryland Commission of Corrections, Compliance Division, presented awards to Sheriff Janney, Major Jeff Clewer, Major Bernard Foster and staff members of the Cecil County Detention Center for meeting 100% compliance standards for Adult Correctional Facilities in the State of Maryland.
PROCLAMATION – PUBLIC HEALTH WEEK –
President Bolender presented a proclamation to Dr. Virginia Bailey, Chief Health Officer, Cecil County Health Department proclaiming the week April 3 rd – 9 th Public Health Week in Cecil County.
PROCLAMATION – SEXUAL ASSAULT AWARENESS MONTH –
President Bolender read a proclamation proclaiming the month of April, Sexual Assault Awareness Month.
President Bolender presented a proclamation to Dave Mahaney, Director of Housing & Community Development in honor of Fair Housing Month.
Members of the Boy Scouts of America, Cecil County Region were awarded Certificate’s of Achievements for reaching the status of First Class Scout during the 2005 calendar year. The Scout’s were congratulated by the Board with certificates and pins.
CECIL COMMUNITY CENTER PARKS – TENNIS COURT RENEWAL PROGRAM, REIMBURSEMENT FUNDS 2005-2006 FROM DNR, PROGRAM OPEN SPACE –
Ed Slicer, Manager, Parks & Recreation presented a request to the Board to approve the repair of four tennis courts to include fencing, repair surface cracks and replace posts, located at the Cecil Community Center, 17 Wilson Road, Rising Sun, MD. The total price of the project is $50,926.00, local funding is $12,731.50 the remainder of funds will be reimbursed through Project Open Space.
Motion to approve was made by Commissioner Kilby, seconded by Vice President Heprbron and unanimously carried to approve the request for tennis court renewal.
NORTH EAST LITTLE LEAGUE DEVELOPMENT VI – LIGHTING FOUNDERS’ FIELD (SECOND INSTALLMENT) REIMBURSEMENT FUNDS 2005-2006 FROM DNR, PROGRAM OPEN SPACE –
Mr. Slicer presented a request to the Board to approve the second installment of three, of the original estimated total costs require to light the Founders’ Field at the North East Little League. The State allocation did not provide adequate funding for all of this project at one time. The project has been completed and the purpose of this request is to reimburse the North East Little League. The total costs for the second installment is $42,105.22, local funding is $10,526.33 the remainder of the funds will be reimbursed through Project Open Space.
Motion to approve was made by Vice President Hepbron, seconded by Commissioner Guns, and unanimously carried to approve the request to reimburse the North East Little League.
Joseph Hayes – 65 Dewberry Lane, Perryville – commented relative to current tax maps that do not reflect “park area” located within the Sand Cove area of Carpenters Point.
Rebecca Demmler, Childs, MD – inquired about a public hearing relative to the County Office Building proposal.
Motion was made by Commissioner Kilby, seconded by Commissioner Guns and unanimously carried to approve the re-appointment of John H. Buck to the Ethics Commission for a four-year term to expire on 4/1/10.
Matt Carter, Capital Facilities Director, presented the resolution as introduced at the March 21, 2006 Board of County Commissioners meeting for the establishment and benefit assessment for the North East Sanitary Subdistrict. The benefit assessment in the amount of $1,275.00 per Equivalent Living Unit shall apply to all new or expanded sanitary sewer connections in the North East Sanitary Subdistrict through December 31, 2026.
Commissioner Manlove asked for clarification as to an area that was excluded in the Subdistrict.
Mr. Carter responded and explained that this area is serviced by well and septic; the need for public water and sewer is not anticipated in that area, and if in fact, in the future is required, it could be added to the subdistrict.
Motion was made by Vice President Hepbron, seconded by Commissioner Guns and unanimously carried to approve the North East Sanitary Subdistrict Benefit Assessment.
Alfred C. Wein, Jr., County Administrator presented the Board with a recommendation for Award for RFP 06-05 a new office building for Cecil County Government. Pursuant to the recommendation of the evaluation committee, consisting of Mr. Wein, Craig Whiteford, Budget Manager, Matt Carter, Capital Facilities, Dave Pyle, Purchasing Agent, Scott Mesneak, Information Technology, Greg Whiteside, Facilities Management, with the legal guidance of Dwight Thomey, County Attorney, it is recommended that the Board authorize the Recommendation for Award to Nowland Associates for the Guaranteed Maximum Price of $18,525,965. In addition the committee also recommends that the decision may authorize an increase in the Guaranteed Maximum Price of $213,500, should the design phase verify that a substantial difference in expansion capability would result from the purchase of up to one additional acre. The approval would be conditioned upon the following:
1). The execution of an option agreement for the purchase of approximately 9.29 acres, and
holding the requisite public hearing.
2). Subdivision of the aforesaid approximately 9.29 acres satisfactory to both parties and approval by the Town of Elkton.
3). Execution of a design/build contract between the County and Nowland Associates for a County Office Building by both said parties.
4). Approval of purchase and design/build contract by the Board of County Commissioners.
5). County obtaining appropriate funding for the satisfaction of all of its obligations pursuant to the option agreement and design/build contract, which financing must be approved by the Board of County Commissioners.
Motion to approve was made by Commissioner Guns, seconded by President Bolender and unanimously carried to approve the recommendation of the evaluation committee relating to RFP 06-05 County Office Building.
Upon the recommendation of the staff, motion was made by Vice President Hepbron, seconded by Commissioner Guns and unanimously carried to award Santora CPA Group, the low bidder in the amount of $247,500 for Independent Auditing Services.
W. Scott Flanigan, Director of Public Works presented the Board with eight Deed of Easements for right-of-way agreements, for various road and bridge projects throughout the County. They are as follows:
Deed of Easement between Wayne R. and Shirley K. Latvala, Grantors and The Board of County Commissioners of Cecil County, Grantee, granting a permanent drainage and utility easement and a temporary construction easement to Grantees on the western side of Oak Drive.
Right-of-Way Agreement between Ronald and Cheryl Creeger and The Board of County Commissioners of Cecil County for Creeger’s to maintain a portion of Cecil County’s easement/right-of-way that encroaches upon Sylmar Industrial Park, Lot 3.
Deed of Easement between Howard Allen Pierce, Grantor, and The Board of County Commissioners of Cecil County, Grantee, to construct, improve, and maintain Red Toad Road Bridge over Principio Creek.
Deed of Easement between Carl C. and Ellen V. Stafford, Grantors, and The Board of County Commissioners of Cecil County, Grantee, to construct, improve, and maintain Blue Ball Road Bridge over North East Creek.
Deed of Easement between Henry T. Kinslow, Grantor, and The Board of County Commissioners of Cecil County, Grantee, to construct, improve, and maintain Blue Ball Road Bridge over North East Creek.
Deed of Easement between Martin A. Thompson, Jr. and Beverly R. Thompson, Grantors, and The Board of County Commissioners of Cecil County, Grantee, to construct, improve, and maintain Theodore Road Bridge over Stoney Run Creek.
Deed of Easement between William and Sandra Y. McMullen, Grantors, and The Board of County Commissioners of Cecil County, Grantee, to construct, improve, and maintain Theodore Road Bridge over Principio Creek.
Deed of Easement between Amos W. Gorin, Jr. and Eleanor R. Gorin, Grantors, and The Board of County Commissioners of Cecil County, Grantee, to construct, improve, and maintain Theodore Road Bridge over Principio Creek.
Commissioner Guns made a motion to table the Right-of-Way Agreement between Ron and Cheryl Creeger and the Board of County Commissioners to restructure the contract.
The motion died for lack of a second.
Commissioner Guns made a motion to separate the Right-of-Way Agreement Between Ron and Cheryl Creeger and the Board of County Commissioners for a separate vote.
The motion died for lack of a second.
Motion was made by Vice President Hepbron, seconded Commissioner Guns to approve the Deeds of Right-of-Way Easements as presented by Mr. Flanigan, the motion was unanimously carried to approve.
Mr. Flanigan presented a Resolution lowering the speed limit on a portion of Horshoe Road, due to a recent engineering analysis that substantiated the need for a reduction.
Motion was made by Commissioner Manlove, seconded by Vice President Hepbron and unanimously carried to pass the Resolution to reduce the speed limit on a portion of Horseshoe Road.
Judge Richard E. Jackson, Judge Dexter M. Thompson and Angela Kuhn, Court Administrator presented the RFP for Family Support Services to the Board. Upon the recommendation of the Circuit Court Review Committee, motion was made by Commissioner Kilby, seconded by Vice President Hepbron and unanimously carried to award the bid to Resolution Services and Upper Bay Counseling and Support Services, Inc.
Motion was made by Vice President Hepbron, seconded by Commissioner Guns and unanimously carried to approve Budget Amendment Nos. 101 – 113.
The next regular meeting of the Board of County Commissioners will be held on Tuesday, April 18, 2006 at 7:00 p.m. at the North East Town Hall, 106 S. Main Street, North East, MD 21901.
There being no further business of the County Commissioners, the meeting concluded.
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Alfred C. Wein, Jr.
County Administrator
Approved:
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Nelson K. Bolender, President