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MINUTES OF THE BOARD OF COUNTY COMMISSIONERS MEETING
July 18, 2006
The Board of County Commissioners for Cecil County met in regular session at the County Administration Office, on Tuesday, July 18, 2006. The following members of the Board were present:
Nelson K. Bolender, President Harry A. Hepbron, Vice President Phyllis Kilby, Commissioner William C. Manlove, Commissioner Mark H. Guns, Commissioner
Constituting a full Board.
The meeting was called to order by President Bolender at 2:00 p.m. and opened with the Pledge of Allegiance.
The minutes from the June 20, 2006 meeting of the Board of County Commissioners were unanimously approved.
-COMMISSIONERS' COMMENTS-
President Bolender - commented about the Eagle Scout Ceremony that he recently attended.
Vice President Hepbron - declined comment.
Commissioner Manlove - declined comment.
Commissioner Kilby - declined comment.
Commissioner Guns - declined comment.
- TREASURER'S REPORT -
Pamela Howard, Treasurer for Cecil County presented the Treasurer's Report for the period ending June 30, 2006. A copy of this report is incorporated into these minutes.
PUBLIC HEARINGS:
Mr. Ed Slicer, Manager, Parks & Recreation presented the Board with five requests for reimbursement of funds from the Department of Natural Resources FY 2006-07 Program Open Space.
1). Chesland Park Development III - reimbursement for six soccer fields, entrance road and parking lot. The total cost of the project is $199,210.86, local funding in the amount of $49,802.72, the total amount requested is $149,408.14.
COMMENTS SUPPORT/OPPOSITION:
Gary Duffy, Cecil Soccer League appeared in support of the request and asked for the support of the Board with additional funding for the continuation of the project.
Motion was made by Vice President Hepbron, seconded by Commissioner Manlove and unanimously carried to grant the reimbursement in the amount of $149,408.14 for the Chesland Park Development III.
2). Cecil Sports Complex - Babe Ruth Fields - reimbursement for the girls' softball field and boys'12 and under field. The total cost of the project is $110,039.71, local funding in the amount of $27,509.93, the total amount request is $82,529.78.
COMMENTS SUPPORT/OPPOSITION:
Lester Rhoades, spoke in support of the project and requested that the Board grant a waiver to allow the bidding process to commence.
Motion was made by Commissioner Kilby to approve the reimbursement in the amount of $110,039.71 and to grant a waiver contingent upon state funding of the project. The motion was seconded by Commissioner Hepbron and unanimously carried to approve.
3). Holly Tree Park - Electrical Upgrade - reimbursement for upgrading the lighting system to a 400 amp system and landscaping. The total cost of the project is $21,000, local funding in the amount of $5,250.00, the total amount requested is $15,750.00.
COMMENTS SUPPORT/OPPOSITION: None.
Motion to approve was made by Commissioner Kilby, seconded by Commissioner Hepbron and unanimously carried to approve reimbursement in the amount of $15,570.00 for the Holly Tree Park Project.
4). Cecil County YMCA Pavilion - Construction of a 24'x 48' Pavilion. The total cost of the project is $39,873.80, local funding in the amount of $29,905.35, the total amount requested is $29,905.35.
COMMENTS SUPPORT/OPPOSITION:
Ronald Rae - spoke in opposition to the request and stated that the YMCA is a private organization and should not benefit from this type of funding.
Motion to approve was made by Commissioner Guns, seconded by President Bolender with a stipulation that there be notices posted that the pavilion is available for public use.
Commissioners Hepbron and Manlove opposed the motion. Commissioner Kilby asked for clarification relative to monitoring the site for public usage compliance.
Commissioner Guns accepted the amendment to President Bolender's motion and recommended an additional amendment to the motion that a log be kept concerning the usage of the pavilion.
The motion passed with a majority vote: Bolender - Y Hepbron - N Kilby - Y Manlove - N Guns - Y
5). North East Little League Development VI - Lighting of Founder's Field, Installment Three - reimbursement for the final installment for the cost of lighting the Founder's Field. The total cost of the project is $17,127.89, local funding in the amount of $4,281.97, the total amount requested is $12,845.92.
COMMENTS SUPPORT/OPPOSITION: None.
Motion was made by Commissioner Guns, seconded by Vice President Hepbron and unanimously carried to approve the request for reimbursement to the North East Little League in the amount of $12,845.92.
PUBLIC COMMENT - None.
- AMENDMENT/CORRECTION TO OCTOBER 5, 2004 MINUTES RELATING TO THE APPOINTMENT AND TERM OF THE PLANNING COMMISSION ALTERNATE -
Alfred C. Wein, Jr., County Administrator presented a request to the Board correcting the Board of County Commissioners minutes dated October 5, 2004 and the entry relating to the appointment of an alternate to the Planning Commission. The minutes should reflect that the appointment of Clay McDowell was to fulfill the term of Russell Farrell which expires on August 3, 2006.
Motion to approve the correction was made by Commissioner Kilby, seconded by Commission Guns and unanimously carried to correct the minutes of October 4, 2004.
- PROPOSED LEASE AGREEMENT FOR DEPARTMENT OF AGING FITNESS CENTER -
Dwight Thomey, County Attorney advised the Board that a lease for the Adult Fitness Center has been submitted for his review; however they are several issues in the lease that needs edification. Mr. Thomey indicated that the matter is time-sensitive in nature, and recommended that the Board conditionally approve the lease, conditioned upon the satisfactory modifications and review by County staff. Upon final review, the lease will then be executed.
Motion to approve the lease for the Adult Fitness Center, contingent upon the satisfactory review and approval of Mr. Thomey, Mr. Wein and Susan Twigg Director of Aging, was made by Commissioner Kilby, seconded by Vice President Hepbron and unanimously carried to approve.
- APPOINTMENTS -
Motion was made by Commissioner Kilby, seconded by Vice President Hepbron and unanimously carried to re-appoint Maria Mastrippolito and David Willis to the Board of Appeals for a three-year term to expire on 8/1/09.
Motion was made by Commissioner Kilby, seconded by Vice President Hepbron and unanimously carried to re-appoint Wayne Stafford to the Agricultural Land Preservation Advisory Board for a five-year term to expire on 8/1/11.
- DEED OF EASEMENT BETWEEN THE BOARD OF COUNTY COMMISSIONERS AND LARRY H. & JEAN M. WEBB - LIBERTY GROVE BRIDGE -
Upon the recommendation of W. Scott Flanigan, Director of Public Works, motion was made by Vice President Hepbron, seconded by Commissioner Kilby and unanimously carried to approve the Deed of Easement for the construction, improvements and maintenance of Liberty Grove Bridge.
- RECOMMENDATION OF AWARD FOR THE REPLACEMENT OF THE FRIST ROAD BRIDGE - CE 048
Mr. Flanigan presented the Board with a recommendation for Bid for the replacement of the Frist Road Bridge to Mumford & Miller, Inc., in the amount of $578,443. Mr. Flanigan advised the Board of the status of the project and stated that Maryland Department of Environment is in the final stages of permitting. Work is anticipated in early fall with a targeted completion date of late 2006 early 2007.
Motion to award Mumford & Miller, Inc., the Frist Road Bridge contract was made by Commissioner Kilby, seconded by Vice President Hepbron and unanimously carried to approval.
- BID AWARDS -
Upon the recommendation of Mr. Flanigan and the Purchasing Agent, motion was made by Vice President Hepbron, seconded by Commissioner Kilby and unanimously carried to award Bid 07-11-Sign Shop Storage Area/Office to McComsey Builders, Inc., in the amount of $47,936.00.
Upon the recommendation of Mr. Flanigan and the Purchasing Agent, motion was made by Commissioner Guns, seconded by Vice President Hepbron and unanimously carried to award Bid 07-10 Bituminous Materials to E. Stewart Mitchell, Inc., in the amount of $346,650.
Mr. Flanigan requested to bring an urgent Department of Public Works matter before the Board that was not previously placed on the agenda.
Motion was made by Commissioner Kilby, seconded by Commissioner Guns and unanimously carried to approve the request of Mr. Flanigan.
Mr. Flanigan requested that the Board grant an emergency purchase order to Dixie Construction in the amount of $43,060, for the purpose of emergency earth work to be completed at the Cecil County Landfill. He explained to the Board that during a routine inspection, representatives from the Solid Waste Division of the Maryland Department of Environment discovered insufficient coverage in Cell 5. As a result, MDE has ordered that the area is to be sufficiently covered within 60 days and is subject to MDE inspection and approval. Due to reduced workforce within the Solid Waste Division, it is requested that the work be contracted out to meet the time requirements.
Motion to approve the request for an emergency purchase order to Dixie Construction was made by Commissioner Kilby, seconded by Vice President Hepbron and unanimously carried to approve.
Upon the recommendation of the Purchasing Agent, motion was made by Commissioner Guns, seconded by Vice President Hepbron and unanimously carried to award Bid 07-02 Cecil County Courthouse X-Ray Machine and Metal Detector to Smith's Detection, Inc., in the amount of $44,036.00.
- BUDGET AMENDMENTS NOS. 1- 8 -
Motion was made by Commissioner Hepbron, seconded by Commissioner Guns and unanimously carried to approve Budget Amendments Nos. 1 - 8.
The next regular meeting of the Board of County Commissioners will be held on Tuesday, August 15, 2006 at 2:00 p.m. at the County Administration Building, 107 North Street, Elkton, MD 21921.
There being no further business of the County Commissioners, the meeting concluded.
_____________________________ Alfred C. Wein, Jr. County Administrator
Approved:
____________________________ Nelson K. Bolender, President > |